Multifamily Compliance

The Department of Housing and Urban Development (HUD) contracted with IHFA to assume some administrative responsibilities for Project Based Section 8 in the state of Idaho under HUD’s Incentive Based Initiative. IHFA assumed administration responsibilities in the following areas:

• Process, approve, and pay monthly HAP vouchers
• Process expiring contract renewals
• Conduct Management and Occupancy Reviews
• Follow-up on REAC inspection results
• Monitor and enforce HAP contract compliance
• Address tenants complaints and address reported Health and safety issues

Current and Historic Income Limits

Contract Renewal/Rent Adjustment Forms

• Utility Allowance Worksheet (Excel)
• Analysis of Replacement Reserve Worksheet
• Certification of Compliance 24CFR245
• OCAF Rent Adjustment Worksheet HUD-9625
• Rent Computation Workbook (Budget-based Rent Change)
• Rent Schedule, Low Rent Housing HUD-92458
• Sample: Notice to Tenants of Rent Increase Request
• Sample: Notice to Tenants of Utility Allowance Decrease
• Utility Allowance Methodology

EIV Forms/Guidance

• EIV Consent to Disclose
• EIV Document Destruction Log
• EIV User Access Authorization Form
• EIV Apply for EIV Access
• EIV Coordinator Access Authorization Form
• EIV Policy Checklist
• EIV Rules of Behavior
• EIV Income Discrepancy Checklist
• EIV And You Brochure
• EIV Resident Certification

HAPS Vouchers

• Direct Deposit
• W-9 Blank Form

HUD Manuals/Guidance Documents

• Special Claims Checklist – Regular Vacancy
• Student Rule Questions and Answers
• Special Claims Processing Guide FAQ’s
• RHIIP Listserv 320-Smoke Free Action-060515
• RHIIP Listserv 301-SAVE System-060515
• RHIIP Listserv 296-Direct Express Debit Cards
• HUD Model Lease Questions and Answers
• HUD 4350.3 Appendix 3
• HUD – Notice 2015-12 HUD’s Definition of Tuition
• HUD – Notice 2015-06 Equal Access Rule
• Special Claims Checklist-Unpaid Rent and Tenant Damages
• FAST Act Interim Final Rule 2017

HUD Manuals/Guidance Links

• Special Claims Processing Guide
• HUD Notice H 09-11 State Lifetime Sex Offender Registration
• HUD Handbook 4350.3 REV-1 Chg. 4
• HUD Handbook 4350.1

Lease Forms

• VAWA Lease Addendum
• Live-In Aide Addendum
• HUD Section 8 Model Lease
• HUD 202 Model Lease
• HUD Approved Pet Addendum for Elderly Properties

Sample Forms

• 3-Day Notice to Quit
• Abandonment Notice
• Acknowledgement of Documents with VAWA
• Acknowledgement of Documents
• Application for Affordable Housing
• Application Rejection Letter
• Application Update Log
• Citizenship Summary Sheet
• Income Asset Questionnaire
• Inspection Form
• Medical Mileage Log
• No Smoking Addendum
• Notarized Statement of No Child Support
• Race and Ethnic Form 27061-H
• Resident Grievance Procedures
• Sample Wait List
• Security Deposit Disposition Worksheet
• Service-Companion Animal Agreement
• Statement of No Income
• Student Addendum Form
• Supplement to Application-92006
• Zero Income Questionnaire

Miscellaneous Forms

• Move-in checklist
• VAWA Certification Form HUD 5382
• Interim Recertification Request
• Application Update Communication Log
• AR Notice Dates
• AFHMP Tip Sheet
• AFHMP
• VAWA Notice of Occupancy Rights Form HUD 5380
• VAWA Emergency Transfer Request Form HUD 5383
• VAWA Model Emergency Transfer Plan Form HUD 5381
• VAWA Reauthorization Act 2013 – Additional Guidance

Sample Verification Forms

• Annuity Verification
• Bank Verification
• Child Care Verification
• Child Support Verification
• Disability Verification
• Life Insurance Verification
• Medical Expense Verification
• Over-the-Counter Medication Verifications
• Pension Verification Form
• Phone Verification Log
• Public Assistance Verification
• Unemployment Verification
• Support and Contribution Verification

IHFA is committed to assisting residents living in Project Based Section 8 developments in Idaho in resolving issues that are related to their housing.

If you are a resident living in a Project Based section 8 housing unit, and you have an issue of concern, the following steps should be taken:

1. Report the issue to the on-site personnel at the property that you reside in.
   If this action is not successful, escalate the issue to the owner or management agent that oversees the property. Their contact information should be on the forms that were signed at your move in and also posted on-site, usually in the office or laundry room. This will afford the owner/agent an opportunity to address your concerns and resolve the issue.
2. Follow any additional guidance that is outlined in the property’s grievance procedures. If you do not have a copy of this procedure, it should also be posted at the property, or a copy can be obtained from the on-site personnel.
3. If this action is not successful in obtaining resolution, IHFA should be contacted. The staff of IHFA will take your information and contact the owner/agent and/or on-site personnel if appropriate to ensure that all the responsibilities under the HAP contract are being upheld. IHFA will continue to keep you informed until resolution.

Please note that IHFA, acting as HUD’s agent has been instructed to not become involved in the following issues:

• Disputes with third parties
• Lawsuits involving resident and owner and/or management agents
• Eviction matters
• Interpretations of local laws and ordinances

For residents living at a Project Based Section 8 Multifamily property, the contact information is listed below:

For all other non-Project Based Section 8 complaints, the following links may be helpful:

• Idaho Legal Aid
• Intermountain Fair Housing
• Idaho Attorney General